NZPPA Certificate in Employee Leave (Level 3)
NZPPA Certificate in Employee Leave (Level 3)


Understanding and applying the rules, risks and requirements of employee leave is an essential skill for any organisation. Without knowledge of the different types of leave, when employees become eligible, and what they should be paid and how this is calculated it can become very costly with potential legal challenges possible.

This course is an eLearning course and is delivered online through the NZPPA eLearning environment. Each NZPPA eLearning module includes a range of media (video and sound clips and links to other websites as well as interactive course activities). This course can be done at any time and has been designed to be conducted over a 6-week period part time (10 hours a week approx.) to fit in with work and other responsibilities.

Participants will also be able to download a range of comprehensive course resources (to use and reference in their workplace), with numerous references and examples. During the course participants will have access to the NZPPA PayTech AdviceLine to ask any payroll related questions.


As an online course once the course start date is booked the course will be available for period of six weeks only. Additional extensions can be requested based on work or other events if needed.

Learning Outcomes

The course will be conducted by undertaking a range of three modules. A course timetable is provided so course topics can be timetabled around work commitments over the 6-week period of the course. All modules and assessment activities must be completed to be issued with an end of course certificate.

This course has three modules:

Module 1: Holidays Act 2003

  • Key definition of terms used in the act
  • Annual holidays • eligibility, continuous employment, cashing up, rules and how AWE and OWP and 8% is applied and calculated
  • Sick leave • eligibility, continuous employment, rules and how RDP and ADP are applied and calculated.
  • Bereavement Leave • eligibility, continuous employment, rules and how RDP and ADP are applied and calculated.
  • Domestic violence leave • eligibility, continuous employment, rules and how RDP and ADP are applied and calculated.
  • Public holidays • rules, how they transfer to another day, time and half and how RDP and ADP are applied and calculated.
  • Alternative holidays • Otherwise working day, paying out, rules and how RDP and ADP are applied and calculated.

Module 2: Other Types of Leave

  • Parental Leave and Employment Protection 1987
  • Types of leave
    • Paid Leave
    • Unpaid Leave
    • Special leave
    • Primary carers leave
    • Partners leave
    • Extended leave
    • Negotiated carers leave
  • Keeping in touch days
  • Process, timeframes, letters and forms
  • Parental leave is counted as continuous employment and how that impacts on leave under the Holidays Act 2003
  • Education Leave under the ERA Act 2000
  • Jury and Witness Leave
  • Volunteers Employment Protection Act 1973
  • Civil Defence Emergency Management Act 2002
  • Other types of leave provided by agreement: Long Service Leave etc.

Module 3: Managing employee leave and final pays (in relation to leave)

  • Payroll reports and tracking employee absenteeism
  • Leave liability (what it is and how to manage it)
  • Leave forms and keeping Leave Records
  • Calculating any leave entitlement to be paid out in an employee’s final pay
  • Top 5 issues to watch out for when using or selecting a payroll system regarding employee leave.

Learning Outcomes

At the end of this course the learner will be able to:

Module 1:

  • Apply the correct payment to the correct gross earnings period
  • Identify what calculations that must be used for leave entitlements provided under the Holidays Act 2003
  • Assign the correct payment type to the correct gross earnings period.
  • State the rules that apply to each leave entitlement under the act.

Module 2:

  • State the types of parental leave available under the act and the rules of how they are applied when taken.
  • List the other types of leave entitlements provided by law to an employee.
  • Identify how other leave is calculated by law or agreement.

Module 3:

  • What reports are standard in payroll to report leave held or taken by an employee.
  • State how leave liability occurs and how its value is calculated.
  • Explain how leave entitlement is paid out on an employee’s termination.
  • List the 5 issues when using or selecti
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